During this step, we work with you to define the scope of the assessment. This might involve reviewing your supplier list and identifying the suppliers that need to be evaluated. We also work with you to identify the areas of focus for the assessment, which might include:
1. Quality Management Systems (QMS) - This area of focus assesses how the supplier manages and controls the quality of their products or services. It involves evaluating their quality policy, procedures, controls, and record-keeping to ensure compliance with industry standards and customer requirements.
2. Environmental Management Systems (EMS) - This area of focus evaluates the supplier's impact on the environment and their efforts to reduce their environmental footprint. It involves evaluating their environmental policy, procedures, controls, and record-keeping to ensure compliance with environmental regulations and standards.
3. Health and Safety Management Systems (HSMS) - This area of focus assesses how the supplier manages and controls occupational health and safety risks in their workplace. It involves evaluating their health and safety policy, procedures, controls, and record-keeping to ensure compliance with relevant health and safety regulations and standards.
4. Social Responsibility and Ethical Practices - This area of focus assesses the supplier's social responsibility and ethical practices, including labor practices, human rights, and code of conduct. It involves evaluating their policies, procedures, and record-keeping to ensure compliance with relevant regulations and standards.
5. Financial Stability and Business Continuity - This area of focus evaluates the supplier's financial stability and ability to deliver products or services in a timely manner. It involves evaluating their financial stability and business continuity plans to ensure they can withstand potential disruptions and deliver products or services as expected.
When defining the scope of the assessment, it is important to consider the specific needs and expectations of the company or organization conducting the assessment. The areas of focus and evaluation criteria should be tailored to address the specific risks and concerns of the organization and the suppliers being evaluated.
1. Quality Policies and Procedures: Compliance assessors collect data on a supplier's quality policies and procedures, which might include quality manuals, procedures, and work instructions. They may also review records related to quality management, such as audit reports, non-conformance reports, corrective action reports, and customer complaints.
2. Environmental Policies and Procedures: Assessors collect data on a supplier's environmental policies and procedures, which might include environmental management plans, procedures, and work instructions. They may also review records related to environmental management, such as environmental risk assessments, waste management plans, emissions reports, and permits.
3. Health and Safety Policies and Procedures: Assessors collect data on a supplier's health and safety policies and procedures, which might include health and safety manuals, procedures, and work instructions. They may also review records related to health and safety management, such as accident reports, hazard assessments, safety audits, and training records.
4. Social Responsibility and Ethical Practices Policies and Procedures: Assessors collect data on a supplier's social responsibility and ethical practices policies and procedures, which might include codes of conduct, human rights policies, anti-corruption policies, and supplier management policies. They may also review records related to social responsibility and ethical practices, such as supplier assessments, third-party audits, and certifications.
5. Financial Stability and Business Continuity Policies and Procedures: Assessors collect data on a supplier's financial stability and business continuity policies and procedures, which might include financial statements, business continuity plans, and risk management plans. They may also review records related to financial stability and business continuity, such as insurance policies, supply chain risk assessments, and contingency plans.
Overall, the data collection process is crucial to evaluating a supplier's compliance with the necessary policies and procedures. By collecting and analyzing data related to quality, environmental, health and safety, social responsibility, and financial stability, compliance assessors can help identify areas of non-compliance and provide recommendations for improvement.
1. Industry Standards: Verifymatic will evaluate your suppliers' compliance with relevant industry standards, which vary depending on the type of products or services they provide. Some common examples of industry standards that may be evaluated include ISO 9001 for quality management systems, ISO 14001 for environmental management systems, OHSAS 18001 for occupational health and safety management systems, and SA8000 for social accountability.
2. Regulatory Requirements: Verifymatic will also evaluate your suppliers' compliance with relevant regulations and legal requirements, which may be specific to the country or region in which they operate. Examples of regulatory requirements that may be evaluated include REACH (Registration, Evaluation, Authorization, and Restriction of Chemicals) and RoHS (Restriction of Hazardous Substances).
3. Customer Requirements: Verifymatic will also assess whether your suppliers meet your specific customer requirements, which may include quality specifications, product safety standards, and other criteria. This helps ensure that your suppliers are capable of meeting your unique needs and providing high-quality products or services.
Overall, Verifymatic's Assessment Plan Development process involves tailoring the assessment criteria and standards to the specific needs of your business and industry, as well as any relevant regulations and customer requirements.
We conduct an on-site assessment of your suppliers to evaluate their compliance with the necessary standards and regulations. During the on-site assessment, we might evaluate:
1. Quality Management Systems: We evaluate the supplier's quality management system, including its quality policy, procedures, and controls.
2. Environmental Management Systems: We evaluate the supplier's environmental management system, including its environmental policy, procedures, and controls.
3. Health and Safety Management Systems: We evaluate the supplier's health and safety management system, including their health and safety policy, procedures, and controls.
4. Social Responsibility and Ethical Practices: We evaluate the supplier's social responsibility and ethical practices, including their code of conduct, labor practices, and human rights policies.
5. Financial Stability and Business Continuity: We evaluate the supplier's financial stability and business continuity plans to ensure that they are capable of delivering products or services in a timely manner.
1. Summary of Findings: The summary of findings is a key part of the assessment report and provides a high-level overview of the results of the assessment. This section will typically include a summary of the areas where the supplier is in compliance, as well as any areas where the supplier is not in compliance. This summary provides a clear understanding of the overall compliance status of the supplier.
2. Action Plan: The action plan is a crucial part of the assessment report as it outlines the steps that the supplier needs to take to address any areas of non-compliance. The action plan will typically include a description of the non-compliant areas, along with a timeline for when the supplier needs to take action to correct these areas. The action plan is a critical tool for suppliers to help them improve their compliance status.
3. Recommendations: The recommendations section of the assessment report provides guidance on how the supplier can improve their quality, environmental, health and safety, social responsibility, and financial stability practices. This section might include suggestions for additional training or changes to the supplier's policies and procedures. The recommendations are designed to help the supplier not only address any areas of non-compliance but also to improve their overall compliance performance.